Attendance & Punctuality
At Somercotes Infant and Nursery School we take children’s attendance and punctuality very seriously.
Educational research shows that children who attend school regularly and arrive on time are much more likely to achieve well academically both in primary and secondary school. They will benefit from all that school has to offer and develop important habits which will support them in their future working lives.
The Attendance and Punctuality of all pupils is very closely monitored by the Education Welfare Officer from Derbyshire County Council and our Family Support Worker. Attendance statistics form part of your child’s annual school report which stays with them throughout their school career.
The School is also held accountable for pupil’s attendance and punctuality and our actions in relation to attendance and punctuality are also monitored.
On this page you will find the school procedures for Attendance at Somercotes Infant and Nursery School. Please take time to read them as they must be followed by you and the school, according to instructions from the Department for Education and advice from the Education Welfare Officer from Derbyshire County Council.
Absence from School
We realise that there may be times when your child is unable to attend school due to illness or for other very specific reasons and the following sets out the school procedures for attendance and how we deal with absence.
These procedures have been drawn up using instructions from the Department for Education and the Education Welfare Officer from Derbyshire County Council. Please make sure that you read them carefully so that you know what to do.
Absences due to illness
- If your child is not attending school, please telephone the school by 10.00am on the first day of absence stating the reason for their absence. Alternatively you can email Mrs Ryde directly at email@example.com. by 10:00am.
- Please call each day that your child is absent from school.
- If we have not been notified of a child’s absence by 10.00am, the school will telephone the child’s parent/carer.
We do ask that requests for absence due to religious observance are submitted in advance and using the forms available in the reception area. Only the actual religious day(s) will automatically be authorised.
Absence during the school day
See Punctuality and the School Day section below
Holidays/planned absence during the school year
Children of school age are expected to be at school for 190 days or 38 weeks of the year and you should not remove your child from school during term time for a holiday. Requests to do so will not normally be authorised.
It is expected that families make holiday arrangements during the 13 weeks of school holidays and five INSET days so that your children’s education is not disrupted. We realise that holidays are less expensive during term time but Government guidelines do not accept this as a valid reason for absence.
Requests for exceptional leave of absence
In very exceptional circumstances permission may be sought from the Head Teacher for a child to be absent during term time.
Such requests are considered on their own merits and by making the request you are agreeing to abide by the decision of the Head Teacher.
At the time of making such a request you must provide relevant information, including proof of the exceptional nature and not make travel plans in advance.
These requests should be made using the forms available in the school reception area.
If your request is not agreed, your child must attend school, or the absence will be recorded as unauthorised and will be included in their end of year report.
If permission is not sought before an absence it will be recorded as unauthorised.
Unauthorised absences may result in a Fixed Penalty Notice being served (see below)
Failure to return to school on the expected date will result in the extra days being recorded as unauthorised absence unless a valid reason is given and accepted by the Head teacher.
If a child does not return after 10 days from the expected return date, without a valid reason being given for the continued absence, the school may remove them from the school roll.
Unauthorised Absences and Fixed Penalty Notices.
If your child has a period of unauthorised absence during term time the Head Teacher may ask the Education Welfare Team in Derbyshire County Council to issue a Fixed Penalty Notice.
This is a fine for each parent and each individual child.
Punctuality and the School Day
Punctuality is a very important life skill to have and it is important that children and parents know that arriving late to school, even by only a minute or two is not acceptable.
Arriving late can be very unsettling for children as well as the class teacher, and children may miss out on important lesson instructions. They may also miss talking with friends or the teacher before the day officially begins.
Start of School Day
School doors open at 8.45 am each morning and children and parents can come straight into school. A member of staff from each class will be stood on the door to meet and greet the parents and children. Parents of pupils in Foundation and Year 1 may accompany the children into the classroom to hear them read or join in a suitable activity. Parents are normally expected to leave at 9.00 am indicating a start to the teaching day. In Year 2, in order to prepare the children for the transition to the Junior School the following September, parents are encouraged to allow their children to enter school independently.
Registration is at 9:00 am and children must be in class by then as this is the official start of the school day.
Children arriving after 9:00 am are recorded as late and the time of arrival noted.
Arrival after 9.30 am is usually recorded as an unauthorised absence for the morning session unless a valid reason is given and accepted by the Head Teacher.
If you know that you will arrive later than 9:00 am due to unforeseen circumstances (i.e. car break down, major travel disruption) please telephone the school and leave a message. We will pick it up but you will not receive a call back.
If your child has an appointment during the school day which is unavoidable and will be late coming to school, please inform us in writing the day before the appointment, addressing all correspondence to Mrs Gray.
We are required, by the Local Authority, to verify and monitor appointments during the school day so we will also need to see the appointment details.
Please do not take your child without him/her being signed out by a member of staff.
Please try to keep medical and other appointments out of school hours
End of Session/School Day
The school day ends at 3.20 pm.
Children are collected from the following :
Class 1 Classroom double doors onto Victoria Street Playground
Class 2 Classroom double doors onto Victoria Street Playground
Class 3 Classroom double doors on Class 3 Playground off School Lane
Class 4 & 5 Harrison Building main entrance
Please ensure your child says goodbye to their teacher.
If someone other than than a parent is regularly collecting your child you must complete a form, available from the School office or by clicking on the link below, and pass to the office or class teacher or telephone the school office to let them know.
Late pick up of children at end of school day
Children not collected on time are brought to the School Office. The time they are collected is recorded and a valid reason must be given for the late collection.
If you know you will be late due to unforeseen circumstances, always telephone the school and give an estimated time of arrival so that your child doesn’t get anxious.